Freelancer Invoices
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    Freelancer Invoices

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    Article summary

    Process Freelancer Invoices



    Introduction

    You have two options:

    1    Either process timesheets which have been entered

    OR

    2   Enter the timesheets on the freelancer supplier invoice


    Process Freelancer Invoices from Timesheets

    After freelancer timesheets have been entered, you are able to process freelancer invoices. This process allows you to view and select outstanding timesheets i.e. timesheets which have not been invoiced.

    Step 1    Click on Costing / Supplier invoices

    Step 2    Click on the green plus sign in the Browse supplier invoices screen

    Step 3    Click on Freelancer / consultant invoice

    Step 4    Complete freelancer supplier invoice

    •  Select the freelancer from the supplier drop down list
    •  enter supplier invoice number and tab through
    •  Select Load outstanding timesheets

    Step 5    Enter a date range for timesheets and click OK

    Step 6    Select timesheets you wish to pay

    Step 7    Click on approval icon to approve the invoice.

    When invoice is approved, GL entry is as follows:


    Process Freelancer Invoices by Adding Timesheets in Create Freelancer Invoice Screen

    Step 1    Click on Add new line in the screen below:

    Step 2    Fill in Job no, kind code, hours


    Superannuation liability

    When a freelancer invoice is paid, their superannuation is available for processing and payment to the superannuation funds.

    Step 1    Click on payroll / superannuation

    Step 2    Select dates and load superannuation. The Freelancer’s superannuation appears as below. Click on save and process payment to their super fund.


    How to process Freelancer Timesheets and Invoices

    •  Ensure freelancer set up is complete. Refer to Freelancer Set Up Process (Client Instructions)
    •  Enter their timesheets - either they use the Active Diary or a staff member enters their time through the costing menu
    •  Print a timesheet listing report and give them a copy; they can use this report to check their time
    •  Process Freelancer Invoice - there are 2 options - either for an individual freelancer or for a freelancer agency
    •  Pay the freelancer invoice
    •  Pay their super
    •  Report to ATO on SBR 

    Step 1 
    Enter their time through costing menu

    Step 2  
    Or the Freelancer enters their own time through their Active Diary (if they are registered in JobBag)

    Step 3    
    Print a timesheet listing report for the freelancer

    Step 4    
    If the freelancer belongs to an agency, process invoice as below

    Step 5    
    If the freelancer does not belong to an agency

    Step 6    
    Approve and pay freelancer invoices

    Step 7    
    Pay their super


                                                                               
                   

                                                                               

                   


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