Supplier Window Features Glossary
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    Supplier Window Features Glossary

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    Article summary

    Introduction to Features in the Supplier Invoices Window

    Navigate: Costings > Supplier invoices to access the supplier invoices window. This screen is the entry point to everything you do in recording, editing and printing invoices from your suppliers. 

    When it is first accessed, the window is displayed in the browse mode:

    For an explanation and brief description of the icons seen on the tool bar, refer to the

    The fields in the supplier invoice screen are explained below:


    INVOICE HEADER INFORMATION
    FIELD NAMEDESCRIPTION
    SupplierEither key in supplier code or search for supplier
    NumberInvoice number which appears on supplier invoice
    DateDate on supplier invoice
    ReceivedDate invoice was received - JobBag defaults to the date the invoice was created - you can change it 
    DueJobBag calculates due date based on the terms set in the supplier record
    PeriodSelect the correct period 
    Approved bySelect person from drop down list - if invoice settings require approval
    CurrencyDefaults to system currency
    AmountTotal of invoice
    Less commCommission if applicable
    NetTotal minus commission
    Plus GSTGST if applicable
    WHT AmountWHT if applicable (it applies to Asian countries)
    To payNet plus GST
    GST Rules apply ?It defaults to the GST rules set for the supplier - but there is a drop down list of other options
    GST %The percentage defaults to the rate for the supplier's country of business
    WHT TypeIf supplier is liable for WHT, there will be a drop down list of options
    WHT %Enter applicable WHT%
    NoteEnter any notes
    INVOICE LINES - ALLOCATE INVOICE AMOUNT TO JOBS
    FIELD NAMEDESCRIPTION
    JobEnter job no or search for job no
    KindEnter kind code or search for kind
    ACIs it Authors Corrections?
    Mup/RateMark up rate
    QuantityQuantity if applicable
    AmountAmount charged for purchases
    CommissionCommission if applicable
    GSTGST payable if applicable
    WHT amountWHT payable if applicable
    To payTotal payable
    ValueValue charged to client
    DoneWhen a supplier invoice is processed from a purchase order, and if the supplier invoice is equal to the PO amount, JobBag marks the line as 'done'. This will then mark the PO as 'complete'.

    If the supplier invoice is for a lesser amount, JobBag will not automatically mark the line as 'done'. If you mark this line as "done', the PO will be marked as 'complete'

    PO line is marked as 'complete'

    The totals on the footer must agree to the totals on the header.


    INVOICE FOOTER
    FIELD NAMEDESCRIPTION
    Gross TotalThe totals at the bottom of the supplier invoice must agree with the header totals.
    Commission total
    Tax total
    WHT total
    To Pay total
    Select the template you wish to use when printing the supplier invoice. JobBag will default to the the default supplier template  set in the configurations menu.You have the option of selecting another supplier invoice template from the drop down list.
    Click on cancel icon if you wish to cancel entering the supplier invoice
    Click on save icon if you wish to save the supplier invoice record
    Use this icon to easily add extra lines.

    Select option 'add many' if you wish to continue adding another supplier invoice if you wish to save the supplier invoice and then immediate add another supplier invoice.



    Need more help?

    Please contact support, call 02 8115 8090 or email support@jobbag.com





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